Mille Lacs Health System
  • Onamia, MN, USA
  • Salary
  • Full Time


Provides administrative leadership and counsel to staff and employees, managers and providers to ensure functional and compliant processes in Human Resources policies and procedures. Leads employee health and safety, workers compensation, Leaves and FMLA policies and procedures under the direction of the VP of HR.

Job Duties

Workers Compensation Management

  • Open and monitor workers compensation claims through completion, including:
    • Completing the first report of injury and submit to third part administrator
    • Identifying and coordinating light duty work to match medical directives
    • Consulting with insurance carriers, rehab counselors (QRCs), attorneys, and medical professionals to resolve issues or concerns.
    • Review claims, injury records and medical documentation to ensure the return of injured employees to safe and productive employment. Determine and document the work environment and physical demands of all jobs.
  • Analyze claim trends, loss ratios, and mod rate to share results/recommendations with Senior Leadership

Employee Incident Processing

  • Maintain OSHA 300 log, 300A, and annual OSHA reporting
  • Lead incident investigations to determine corrective actions to prevent future injury
  • Propose corrective action recommendations to applicable leadership member, including cost and other relevant information
  • Follow up with appropriate parties to ensure corrective actions are effective

Committee Chair Responsibilities

  • Chair the Employee Safety, Safe Patient Handling, and Workplace Violence Committees. Member of the Emergency Preparedness Committee. Duties typically included:
    • Prepare meeting agenda's to meet applicable regulatory standards and deadlines
    • Review and discuss injury trends and hazards identified in rounding / audits.
    • Obtain employee input and recommendations for corrective actions
    • Track implementation and effectiveness of corrective actions
    • Complete meeting minutes and share appropriate information with Senior Team
    • Review and revise applicable policies with input from committee (AWAIR, Security Plan, etc.)
    • Schedule and prepare drills and training as required (Emergency Preparedness)
    • Complete and review after action reports

Facility Rounding and Audits

  • Complete regular rounding to identify hazards and ensure a safe working environment
  • Continually audit, review, and revise the Safety Management Program (written policies and procedures) to ensure compliance with applicable regulations
  • Review incident metrics to determine trends and establish injury reduction strategies

Employee Training

  • Complete new employee orientation twice monthly (including HR and Safety/Security Policies)
  • Complete safe patient handling equipment training
  • Review and revise annual rapid compliance training (e-training) to ensure compliance with applicable safety regulations

Human Resources Business Partner Duties

  • Employee Leave of Absence
    • Manage employee personal, medical, and Family Medical Leave Act (FMLA) leaves
  • Employee Accommodations
    • Work with potential candidates and employees to determine what, if any accommodations may be needed.
    • Discuss potential accommodations with managers to determine what accommodations can be made to comply with ADA requirements
  • Employee Performance and Attendance Management
    • Consult with managers to coach staff on High-Mid-Low performance to increase productivity and employee retention
    • Provide assistance to managers in tracking and documenting employee coaching / disciplinary meetings
    • Assist in performing disciplinary / termination meetings
  • Minnesota Unemployment Insurance
    • Prepared for and attended unemployment hearings on behalf of the company
  • Labor Relations
    • Provide consistent interpretation of the USW union contract to managers to ensure adherence to said contract
    • Work with the Vice President of HR during union contract negotiations
  • Security
    • Act as liaison to law enforcement and contracted security staff as assigned
    • Collaborate with security contractor to ensure awareness of specific hazards and internal procedures

Generalist Duties:

  • Completes special projects by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information; fulfilling transactions.
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
  • Other duties as needed/requested.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employee will comply with all Mille Lacs Health System (MLHS) policies, including safety policies, procedures, and rules. All will be expected to report unsafe conditions to a member of management.

Required Education and Experience

  • Bachelor's degree required with preferred coursework in Employee Health and Safety
  • 3-5 years of experience working with Workers Compensation and Safety Programs, preferably in a hospital/LTC/health care facility.
  • Experience working with management staff and providers including MD's and PA's.
  • Excellent written and verbal skills.
  • Ability to be direct yet kind, questioning yet respectful with the ability to see an issue from all sides.
  • Must have a proven successful track record in the areas of worker's compensation and safety.
  • Knowledge of and ability to interpret and apply laws, codes, rules and regulations and maintain current knowledge of legislation related to work comp and employee safety.

Additional Eligibility Qualifications

  • Professional written and verbal communication
  • Expertise with computer based data and reporting
  • Customer/Client Focus
  • Ethical Conduct
  • Flexibility
  • Initiative
  • Personal Effectiveness/Credibility
  • Stress Management/Composure
  • Teamwork Orientation
  • Technical Capacity
  • Thoroughness   
  • Time Management
  • Quality and Safety focused

Position Type/Expected Hours of Work

Typically day hours Monday-Friday 8-4:30. Occasional schedule change to accommodate investigations and other duties.

Mille Lacs Health System
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